Specifically designed for property management firms, CloudTamers Lease Management for NetSuite App is essential for any company which needs to lease property, rooms or ancillary equipment and services. Built entirely within your NetSuite system, it adds the deep lease management functionality to the financial accounting expertise of core NetSuite.

Lease Management Software App for Netsuite

Empowering you to manage inventory, enquiries, self-service reservations, leases, bookings and calendars, when combined with core NetSuite it gives you unrivalled functionality.

Combined with the core NetSuite finance, project and case management functionality your lease management system will be able to deliver powerful reporting, based on real time information.

NetSuite is the world’s #1 cloud-based ERP software for a reason. It’s a single unified business solution designed to fit the needs of almost every sector. With rich functionality, 99.5% guaranteed uptime and two major updates per annum, it’s little surprise that it’s the software of choice for 16,000 businesses worldwide. Consider how using the world’s most loved cloud ERP with all the benefits of deep lease management functionality could transform your business.

How does it work?

By extending the native records inside NetSuite, CloudTamers Lease Management for NetSuite enables property management companies to handle the leasing of spaces (internal or external), associated inventory & assets, service charges and contract creation all without unnecessary manual input or duplicated effort.

Whether you need to manage a maintenance project as part of your facilities management, or you need to create a commercial contract for a space or service, everything centres around the Lease Management space record enabling powerful automation and reporting on what matters most.

Since it is built inside your instance of NetSuite, data flows seamlessly between finance and space management to give you unparalleled access to mission critical business information such as tenant profit and loss, budgeting, double bookings and contract renewals.

As a NetSuite partner and holding the prestigious “Built for NetSuite” accreditation, CloudTamers offer a complete lease management solution for NetSuite.

What does it do?

CloudTamers Lease Management for NetSuite is a software application powered by NetSuite that is suitable for use by companies who sell based on date-time periods. It’s designed to manage the hire of property, rooms, equipment and/or services. Developed fully within NetSuite it empowers companies like yours who need to manage inventory, enquiries, reservations, leases and calendars. And because it operates seamlessly with your NetSuite ERP, it delivers powerful financial reporting around things like tenant and property profitability.

Lease Management for NetSuite is flexible enough to manage a 10 year multi-million tenancy on a property right down to an hour’s hot-desking or a bedroom for the night. The principles are the same; you need to know what’s available to lease and the associated P&L for leasing. CloudTamers lease management software allows you manage the entire end to end lease process including availability assessment, pricing, quotes and contract management, contract breaks and service charges.

All our apps are modular so you don’t have to pay for software you don’t need.

Where does it work?

CloudTamers Lease Management for NetSuite is built for legal compliance and best practice across multiple jurisdictions. It supports complex contractual and regional legislation across multiple subsidiaries and our Lease Management for NetSuite App has been deployed across two continents.

Not in your country? Not a problem.

CloudTamers already support businesses in over 20 countries and adding more countries is a matter of simple configuration.

Who is it for?

Whether you are an existing NetSuite customer who is looking to extend your functionality into lease management, or whether you are considering NetSuite as part of your software ‘search and select’, CloudTamers can help you.

A fully certified partner and authorised reseller, CloudTamers is qualified to sell you NetSuite licenses, implement your core NetSuite system as well as implement your Lease Management for NetSuite extension.

If you already love NetSuite, but property and space leasing is a crucial element to your software implementation project, CloudTamers is one of a small community of partners across the globe, with the depth of functionality required to cover your full Lease Management needs. In short, we are one of the only NetSuite partners to have such a complete product and relevant experience to meet all your requirements.

A safe pair of hands…..

We’ve been implementing NetSuite for over a decade, so we have some of the most experienced consultants in the UK.

Established since 1991 our CloudTamers have implemented over 40 NetSuite systems. Half of our experience was gathered during multijurisdictional global roll-outs; our consultants have extensive multi-country accounting experience. CloudTamers system specialists are highly experienced and hold NetSuite or other relevant qualifications and certifications.

The Most Comprehensive Lease Management for NetSuite

CloudTamers is the only NetSuite partner to offer such in depth lease management capability inside the NetSuite solution. We have a very open and collaborative relationship with NetSuite direct customers as well as customers from the wider partner community. However, we believe that if you are considering NetSuite, and have a requirement for lease management inside your system, there is no alternative partner you should consider.

Get In Touch

Email us today and we can  start guiding you to your Netsuite solution.

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The core product lets you make sales based on date-time periods on any item you designate “bookable” inside the Lease Management Module including:

Spaces such as apartments, ground, parking space, stores or rooms
Subscription sales
Long and short-term leases
Invoicing for Ground Rent periods and other custom calendars
Equipment hires
Time-based service provision

Key Features

Using the standard NetSuite inventory list, items marked as “bookable” can be included in quotes, orders and estimates, with accurate pricing depending on start and end hire dates. All bookable items are displayed on the booking calendar where clashes and over-bookings are highlighted. Booking configurations can be displayed on a booking diary and can include things like room lay out, catering services, or equipment hire.

Reserve a bookable item for a designated period
Issue price estimates
Prevent double-booking
Transaction details are displayed on hover
Click through from the calendar directly to the underlying booking transaction
Print a list of leases and booking configurations
Contract templates with detailed terms and conditions
Contract start and end dates, expiries, renewals and contract reviews/breaks are recorded and tracked
Create custom financial calendars e.g. regional Ground Rent quarters
Link spaces or services through Parent and Child categorisation
Highlight clashes where dates overlap – in real time
Manage date-based price increases and decreases
Automatically create single or batch invoices with accurate pro-rating as prices and/or periods change
Direct link to full auto-invoice history.

The space record sits at the heart of the solution. Everyone from your letting agent at the front end of the customer lifecycle (via CRM interaction), right through to facilities management (customer case management) and the financial controller (customer invoicing and contracts) at the end, can interact with the space record.

The space record collates and tracks information for each space – regardless of its geo-location. Advanced Space Management can track information on both lettable spaces like apartments, rooms, parking spaces or stores, as well as non-lettable spaces such as corridors, public toilets, gardens and amenities.

Key Features:

Tenancy history including current tenant and contract information
Track support cases raised against a space
Manage projects and project tasks associated with a space
Store images, floor plans and other associated files
Manage costs and understand profitability of individual spaces

Price Change Management Module allows you to adjust pricing of lettable spaces, and chargeable services, by a fixed currency rates or by percentages.

Key features:

Automatically manage pricing for seasonal peaks and troughs
Auto adjust pricing per space or customer based on pre-agreed contractual terms
Invoicing automatically generates correct pricing based on specified date range
Manage % share of services based on number of tenants

Auto Invoice Management Module gives the user a choice of system calendars or custom calendars against which to run invoicing.

The auto-invoicing feature will automatically create a single invoice or batch of invoices with values accurately pro-rated for the proportion of the booking period that falls within the financial period selected for billing.

Key Features:

Batch invoices are generated in line with the billing frequency specified within customer contracts
Charges per transaction line are pro-rated according to the proportion of the billing period covered by the booking dates on the line
Multiple contracts for a single customer can be consolidated to a single invoice or invoiced separately
Invoices automatically generated based on selected options for calendar period, customer group, billing frequency and billing type
Invoices can be run in advance of the billing period, during the billing period or in arrears of the billing period
All price changes during the billing period will be reflected on the invoice with accurate pro-rating for the duration each price change is valid
Direct link to full auto-invoice history, detailing the invoices produced within each batch.

Designed to calculate the back charge of retrospective inflation. Fully automated, back charge and price uplift revenue forecast module handles the process of contractually agreed, back charging for inclusion of indexation in line with government inflation rate increases.

The Indexation module will also automatically increase the ongoing cost of contract (rental unit, service charge or admin fee) with full visibility and control of the indexation schemes within your NetSuite account.

The fully graphical front end will allow finance or portfolio managers to review back charge amount, increased % for a specified contract.

Indexation record Lease Management for NetSuite

Indexation on Contract

This module will take account of any contract pricing rules (e.g. 10 year lease with annual % increases) and output into a CSV file in the following ways:

Forecast incoming revenue for multiple months, quarters or years from inside your NS account
Calculate total contract values over long lease theories taking account of price variations over the contract term time
Segment income by country, building, part or type of income (aids profitability reporting by location)