Online Booking Management Software

Empowering you to manage inventory, enquiries, self-service reservations, leases, bookings and calendars, when combined with core NetSuite it gives you unrivalled functionality.

Combined with the core NetSuite finance, project and case management functionality your booking management system will be able to deliver powerful reporting, based on real time information.

NetSuite is the world’s #1 cloud-based ERP software for a reason.  It’s a single unified business solution designed to fit the needs of almost every sector.  With rich functionality, 99.5% guaranteed uptime and two major updates per annum, it’s little surprise that it’s the software of choice for 16,000 businesses worldwide.  Consider how using the world’s most loved cloud ERP with all the benefits of deep booking management functionality could transform your business.

How does it work?

By extending the native records inside NetSuite, CloudTamers Booking Management for NetSuite enables companies to handle the leasing of spaces (internal or external), associated inventory & assets, service charges and contract creation all without unnecessary manual input or duplicated effort.

Whether you need to manage a maintenance project as part of your facilities management, or you need to create a commercial contract for a space or service, everything centres around the Booking Management space record enabling powerful automation and reporting on what matters most.

Since it is built inside your instance of NetSuite, data flows seamlessly between finance and space management to give you unparalleled access to mission critical business information such as tenant profit and loss, budgeting, double bookings and contract renewals.

As a NetSuite partner and holding the prestigious “Built for NetSuite” accreditation, CloudTamers offer a complete booking management solution for NetSuite.

What does it do?

CloudTamers Booking Management for NetSuite is a software application powered by NetSuite that is suitable for use by companies who sell based on date-time periods.  It’s designed to manage the hire of property, rooms, equipment and/or services.  Developed fully within NetSuite it empowers companies like yours who need to manage inventory, enquiries, reservations, leases and calendars.  And because it operates seamlessly with your NetSuite ERP, it delivers powerful financial reporting around things like tenant, property and equipment profitability.

Booking Management for NetSuite is flexible enough to manage a 10 year multi-million tenancy on a property right down to an hour’s hot-desking or a bedroom for the night.  The principles are the same; you need to know what’s available to book and the associated P&L for leasing.   CloudTamers booking management software allows you manage the entire end to end booking process including availability assessment, pricing, quotes and contract management, contract breaks and service charges.

All our apps are modular so you don’t have to pay for software you don’t need.

Who is it for?

Whether you are an existing NetSuite customer who is looking to extend your functionality into booking management, or whether you are considering NetSuite as part of your software ‘search and select’, CloudTamers can help you.

A fully certified partner and authorised reseller, CloudTamers is qualified to sell you NetSuite licenses, implement your core NetSuite system as well as implement your Booking Management for NetSuite extension.

If you already love NetSuite, but property and space leasing is a crucial element to your software implementation project, CloudTamers is one of a small community of partners, across the globe, with the depth of functionality required to cover your full booking management needs.   In short, we are one of the only NetSuite partners to have such a complete product and relevant experience to meet all your requirements.

A safe pair of hands…..

We’ve been implementing NetSuite for over a decade, so we have some of the most experienced consultants in the UK.

Established since 1991 our CloudTamers have implemented over 40 NetSuite systems.  Half of our experience was gathered during multijurisdictional global roll-outs; our consultants have extensive multi-country accounting experience. CloudTamers system specialists are highly experienced and hold NetSuite or other relevant qualifications and certifications.

The Most Comprehensive Booking Management for NetSuite

CloudTamers is the only NetSuite partner to offer such in depth booking management capability inside the NetSuite solution.  We have a very open and collaborative relationship with NetSuite direct customers as well as customers from the wider partner community.  However, we believe that if you are considering NetSuite, and have a requirement for booking management inside your system, there is no alternative partner you should consider.

 
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Core Product

The core product lets you make sales based on date-time periods on any item you designate “bookable” inside the Booking Management Module including:

  • Spaces such as apartments, ground, parking space, stores or rooms
  • Subscription sales
  • Long- and short-term leases
  • Invoicing for Ground Rent periods and other custom calendars
  • Equipment hires
  • Time-based service provision

Key Features

Using the standard NetSuite inventory list, items marked as “bookable” can be included in quotes, orders and estimates, with accurate pricing depending on start and end hire dates.  All bookable items are displayed on the booking calendar where clashes and over-bookings are highlighted.  Booking configurations can be displayed on a booking diary and can include things like room lay out, catering services, or equipment hire.

  • Reserve a bookable item for a designated period
  • Issue price estimates
  • Prevent double-booking
  • Transaction details are displayed on hover
  • Click through from the calendar directly to the underlying booking transaction
  • Print a list of leases and booking configurations
  • Contract templates with detailed terms and conditions
  • Contract start and end dates, expiries, renewals and contract reviews/breaks are recorded and tracked
  • Create custom financial calendars e.g. regional Ground Rent quarters
  • Link spaces or services through Parent and Child categorisation
  • Highlight clashes where dates overlap – in real time
  • Manage date-based price increases and decreases
  • Automatically create single or batch invoices with accurate pro-rating as prices and/or periods change
  • Direct link to full auto-invoice history

Advanced Space Management Module

The space record sits at the heart of the solution.  Everyone from your letting agent at the front end of the customer lifecycle (via CRM interaction), right through to facilities management (customer case management) and the financial controller (customer invoicing and contracts) at the end can interact with the space record.

The space record collates and tracks information for each space – regardless of its geo-location.  Advanced Space Management can track information on both lettable spaces like apartments, rooms, parking spaces or stores, as well as non-lettable spaces such as corridors, public toilets, gardens and amenities.

Key Features:

  • Tenancy history including current tenant and contract information
  • Track support cases raised against a space
  • Manage projects and project tasks associated with a space
  • Store images, floor plans and other associated files
  • Manage costs and understand profitability of individual spaces

Price Change Management Module

Price Change Management Module allows you to adjust pricing of lettable spaces, and chargeable services, by a fixed currency rates or by percentages.

Key features:

  • Automatically manage pricing for seasonal peaks and troughs
  • Auto adjust pricing per space or customer based on pre-agreed contractual terms
  • Invoicing automatically generates correct pricing based on specified date range
  • Manage % share of services based on number of tenants/ leasers

Auto Invoice Management Module

Auto Invoice Management Module gives the user a choice of system calendars or custom calendars against which to run invoicing.

The auto-invoicing feature will automatically create a single invoice or batch of invoices with values accurately pro-rated for the proportion of the booking period that falls within the financial period selected for billing.

Key Features:

  • Batch invoices are generated in line with the billing frequency specified within customer contracts
  • Charges per transaction line are pro-rated according to the proportion of the billing period covered by the booking dates on the line
  • Multiple contracts for a single customer can be consolidated to a single invoice or invoiced separately
  • Invoices automatically generated based on selected options for calendar period, customer group, billing frequency and billing type
  • Invoices can be run in advance of the billing period, during the billing period or in arrears of the billing period
  • All price changes during the billing period will be reflected on the invoice with accurate pro-rating for the duration each price change is valid
  • Direct link to full auto-invoice history, detailing the invoices produced within each batch.
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Download the Booking Management for NetSuite App Datasheet

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