Using NetSuite? Here’s 5 Ways CloudTamers HR for NetSuite will Improve Your Business
If you’ve already procured NetSuite, congratulations, you’re one of the 14,000 smart businesses around the globe who have selected the world’s fastest growing cloud software. If you haven’t reached business perfection yet, you’re well on your way to becoming a more effective and efficient company.
NetSuite is popular because of its flexibility and ability to futureproof your business. It’s incredibly easy to customise and configure. It’s also modular so you can consume what you need now and procure additional modules as your business model changes.
Using NetSuite’s flexibility and SuiteFlex architecture, CloudTamers built an HCM system inside NetSuite around 8 years ago, adding to the functionality year upon year. The upshot is that we now have a very robust and complete Human Capital Management system which, in true Ronseal fashion, we call “HR for NetSuite”.
Here are 5 ways CloudTamers’ HR for NetSuite SuiteApp will improve your business
- Better Business Intelligence
If you’re already using NetSuite you’ll benefit from the powerful business intelligence you get from using a single system across your company. Sales information flows through to finance which flows through to fulfilment. The visibility you get from having this birds eye view of your business is one of the reasons people love this software.
But when it comes to assessing the impact of your people in the organisation, you need a more robust system.
People costs are one of your business’s biggest expenses (if not the biggest expense) so how much information are you losing by not being able to analyse your cost of absence for example? How do you manage employee risks or skills gaps? Flowing all your people expenditure, talent and skills through your NetSuite system adds that final dynamic you need to really create a true picture of where your business needs attention.
With CloudTamers’ HR for NetSuite, you can feed reports on people costs, cost of absence and skills gaps straight through to your dashboard for daily review.
- Skills gap analysis
You need to understand where there is a shortage of skill in your business. A skill deficit is a sure-fire way to kill business growth, fast. You need to be able to determine training or recruitment requirements quickly by understanding (and crucially uncovering) variances between existing and required skill level.
Our HR for NetSuite system allows you to set up your employee’s record to enable accurate recording of current skill level as well as training tracking to ascertain the most up to date profile of each person. Desired skill levels are captured as part of the regular talent management to enable employees to work towards their aspirations. Training requirements can be fed through to the employee record to enable improvement and plug skill gaps.
Whether you are assessing an individual or a team, our system allows you to highlight risks and gaps easily to enable you to plan, recruit or train for success.
- Remove Manual Effort Across all Departments
When you implemented NetSuite you probably rejoiced at the removal of duplicated and manual effort. No more drowning in rafts of paperwork. No more reconciling disparate systems.
It’s great that your finance team can use dunning to automate credit control and that your marketing team can automate marketing emails. Your sales teams are managing tasks by exception and your KPIs update live on your dashboard – no manual intervention required. Think of all that time saved!
What about your HR team? Are they still drowning in paper-based processes and spreadsheets? Are they using a separate system? Just imagine the amount of effort required to follow an end to end recruitment process or on-boarding a new member of staff manually …. And that’s not to mention the annual appraisals, weekly one to ones or absence management and calculations.
Our software has “baked in” end to end employee life cycle management processes like on-boarding and off-boarding, applicant tracking and absence governance, which removes much of this manual effort.
We’ve even built a helpful on-boarding wizard to guide you through the set-up of an employee. As soon as your vacancy has been accepted by the successful applicant you can start the employee on-boarding process at the touch of a button. Workflows kick in to alert various people of what needs to happen before the start date, including setting up the new employee with access to the employee self-service portal.
- Employee Engagement
Employees should also be entitled to a level of professional systemisation as part of their employment. At the very least they should be able to access copy payslips online or book absences on the go.
The employee self service area allows your staff to edit and review all their personal information from their own web portal, store important documents like policies, procedures or contracts in their own secure folder, and allow them to book absences online. Something as simple as being able to change personal details can empower staff to feel in control of their own personnel file, as well as eliminate some of the more mundane elements of employee record keeping from the HR or line manager.
All this is done from a single portal inside your NetSuite system so can be accessed anywhere and anytime.
- Efficient absence management
Managing absences across a large workforce can be an arduous process. We often hear that it is one of the most taxing jobs required of an HR managers. Working out entitlement across a workforce of full time, part time and shift working staff members is not an easy undertaking. Add to that the complexity of calculating final leave entitlement at the off-boarding process; it’s a responsibility which is fraught with danger.
CloudTamers’ HR for NetSuite doesn’t just auto calculate leave entitlement based on days worked, annual leave entitlement and working shift patterns, it also allows HR staff to manage several different types of absence entitlement across multiple jurisdictions. From public holidays to casual leave, medical leave to state mandated leave, we’ve got it covered. With companies operating our software across four continents, we’re used to handling the different legal entitlements of individual jurisdictions.
It’s not just the calculation of leave which is fraught with danger, managing people through absences can be complex and onerous too. That is why we have made sure our HR for NetSuite operates using the Bradford Factor, so you can monitor and manage absences in a compassionate yet systematic way.
Breathe a sigh of relief all round!
We have happy customers who operate in over 20 countries across the globe. To speak to someone about how to enhance your existing NetSuite solution with our HR for NetSuite SuiteApp please get in touch.
Written by Emma Stewart – your HR Manager’s new best friend (and Sales & Marketing Director at CloudTamers)